Tenant Representation Services
AIP Properties tenant representation service focuses on understanding our clients space needs and requirements, from a financial, image and density perspective in identifying the right potential locations for their consideration.
AIP Properties’ Tenant Representation Process involves utilizing a process to help businesses evaluate their commercial leasing or purchase requirements. Our services can be applied to tenants relocations, renewals, expansions, subleases, dispositions or acquisitions.
Client Relocation Program Summary
The first phase of the relocation process involves an analysis of the clients existing facilities (what you have) to establish criteria for the new facility. To accomplish this goal we will meet with key personnel to determine the needs of each department using AIP Properties’ proposed Facility Specification Worksheet.
The second phase of the relocation process involves the review of available buildings and build-to-suit sites, if applicable, for the relocation and/or consolidation of your facilities.
Our method is a program of thirteen steps which insures accomplishment of the necessary actions to meet the timing and economics required for our clients needs.
We have found that following these processes assures our clients of a smooth transaction, most cost effectiveness and best selection of the “right match” ensure satisfaction of their primary requirements.
Throughout this detailed process, our team will furnish you with ongoing reports and updates as to our progress and status of the project. Our technological support is the best in the industry. And we de ourselves on always using leading edge technologies to provide our clients the highest level of quality and service.
The success of our efforts depends upon the experience, work ethic and interpersonal skills of AIP Properties’ team of strategic partners assigned to your project. Our partners possess a superior level of skills in their chosen industry.
From coordination of a lease to a build-to-suit process, for lease or sale, our team has a proven track record to provide the best advice, service, and hands on experience for our clients best value.
We believe our approach of clearly laying out the strategy of preplanning and the fundamental steps to be followed serves as a client road map for understanding the relocation process. It establishes the basis of the relationship, the responsibilities of the parties, the ultimate goal and the necessity to work together with a team approach.
For many firms, the real estate decision is very difficult. It is fraught with confusion, economic uncertainty and a lack of a methodical, rational approach. Implementing a comprehensive plan, on the other hand, can establish a favorable economic and operational impact on the firm’s long term goals with minimal disruption to upper management or company ownership.
The cost of real estate is often THE major economic commitment of a firm and a significant percentage of its operating expenses. Yet, some firms will put less management thought and analysis, preplanning, and implementation into a relocation process than they do in selecting a piece of equipment at a fraction of the cost.
All too frequently, clients begin a market search for new space or build-to-suit opportunities without any real understanding of their current facility utilization or the true costs of that facility.
A real grasp on why or how much new space is needed is therefore critical to the process. Budgets for the anticipated real estate cycle simply cannot be forecast if facility requirements are not accurately estimated.
We will guide you step by step through negotiation and, if desired, help supervise final move-in, giving your company the confidence that the facility relocation will not distract the management’s focus on running the company’s day to day operations during this process.
- Understanding the Goals and Objectives of the client
- Define the Clients Requirement
- Understanding the Clients Budgeting Parameters
- Defining the Geographic Market Boundaries
- Conduct Market Research
- Conduct Property Tours
- Evaluate & Narrow Options
- Request for Proposal – Top Three Options
- Proposal Review and Analysis
- Preparation of Letter of Intents/Offers to Purchase
- Lease/Contract Review and Negotiation of Terms
- Lease Execution
- Project Management/Move Coordination
We believe the use of an exclusive representative provides a tenant the most effective approach to achieving all of their objectives. Selecting an exclusive representative provides tenants the following benefits:
- A position of strength through market awareness and landlords knowing you have professional representation
- Complete knowledge of alternatives;
- Centralized source for accumulation, presentation, analysis, review of alternatives, and accountability; and
- An objective comparison of relocation
Landlord Representation Services
AIP Properties’ Landlord Representation Program utilizes a process to help property owners evaluate and increase the value of their commercial property. The overall objective is to create traffic and to generate interest in the property from those tenants/companies who would benefit from the features the property has to offer.
Our marketing plans are designed to reach prospective tenants, companies and to expose a clients property to those individuals, commercial brokers, agencies and economic development organizations that deal on a daily basis in commercial real estate matters.
Our marketing objectives include:
Making sure our clients properly is exposed to every available resource that may help find a prospective tenant/ companies for the building. To find and secure the best possible prospect for the property in the shortest amount of time.
In addition to blanketing the market AIP Properties will conduct a highly directed marketing program specifically tailored to identified prospects and designed to promote the property in the most effective manner possible.
To assist our clients with procuring quotes, cost, and if requested the management of any required improvements to secure qualified tenants for the building. Construction Management Services are handled through our strategic partners and typically carry a fee of three to five percent, depending on the size and scope of the improvements, if recommendations are ultimately utilized and suggested improvements made.
To continually and regularly keep you advised of all prospects, interests, market conditions and trends in order to make certain that all avenues for success are explored. Achieving these objectives requires that strategies be set and actions taken.
AIP Properties landlord representation program is broken down into six categories:
- Property Analysis
- Print & Digital Marketing
- Brokerage Exposure Program
- Direct Tenant ‘User” Promotion:
- Advertising and Public Relations
Although formulating and adhering to a marketing plan is critical, it is also important that the plan be flexible to allow for changing market conditions, changes in your objectives, and other matters that may affect the projects outcome and client objectives.
Prior to presenting your property to the market, AIP Properties will develop a check list of questions pertaining to the property, the surrounding amenities, and the market competition. AIP Properties will collect and analyze information regarding your property, as well as alternative properties, in order to be in a position to identify advantages relative to the competition.
The process requires meetings and discussions with key members of the clients team. If necessary, AIP Properties will integrate into this process relevant information obtained from the county and state governments regarding roads, zoning, variances, flood plain, utilities, and other pertinent data.
Print & Digital Marketing, Property Signage
Once the AIP Properties marketing team has a complete understanding of your facility, a presentation format will be established to succinctly and effectively communicate the facts and advantages of your facility to the Atlanta commercial brokerage community and prospective tenants. The following marketing tools will be provided by AIP Properties.
A color brochure featuring a photograph and floor plan (if provided by client) and virtual tour of the facility will be created.
If appropriate, AIP Properties marketing signage will be strategically placed on the property for maximum exposure to drive-by traffic.
Brokerage Property Exposure
Brokerage Community Promotion – the property will be immediately listed on Costar Information Services national database. Costar is the country’s leading provider of commercial real estate information to professional real estate brokerage firms.
Properties will also be listing on various alternatives to to Costar, such as CREXi and Total Commercial, based on the objectives of the property owner to sell or lease the property.
Additionally, all 1,300 active industrial real estate brokers registered with the Atlanta Commercial Board of Realtors will receive an electronic brochure on a bi-monthly basis through the Board’s Listserve.
Properties will also be marketed on a national and regional level through AIP Properties membership in the Society of Industrial and Office Realtors (SIOR) and Certified Commercial Investment Manager (CCIM) website sites reserved for members.
Direct Tenant ‘User” Promotion:
Utilizing Costar’s tenant information service, as well as, a variety of other direct marketing databases AIP Properties will identify the most logical end users of the facility and market directly to potential prospects.
Advertising and Public Relations
The appropriate organizations, such as, County Chamber of Commerce, Georgia Economic Development and the Georgia Department of Industry and Trade will be immediately made aware of the property’s availability. Follow-up discussions with these organizations will be made on regular intervals to keep them updated on the property’s status.
AIP Properties will report to you on a monthly basis the accomplishments and results of our marketing effort. If requested, this report would be in the form of a written outline of what has occurred and a discussion of objectives for the coming month.